IMPORTANT NOTICE: To our Public Room Users
As we prepare to reopen our lobbies to the public, the meeting rooms will remain unavailable for reservation in order to limit the numbers of people entering the building. Staff will be using the boardroom and meeting rooms for meetings of the Board of Commissioners, interviews, and meeting with customers in order to be able to practice social distancing. Thank you for your understanding.
Your PUD is pleased to be able to offer for public use, at no charge, two meeting rooms at the Main Office in Carlsborg. In order to make reservations for the use of one of these rooms:
- Please review the Public Meeting Room Use Rules thoroughly (updated 11/15/18)
- If you feel your group meets the criteria, then a Public Meeting Room Use Application (“Application”) must be submitted and approved prior to a reservation being requested. Please print this form, fill out completely, sign and submit per the instructions in the Rules. Note: the Contact Name listed on the application is different from the Representative, who is the responsible party who will be signing the application and must be present throughout the event.
- Once you have received approval, then you may request to reserve a room using the form below.
KEY ITEMS TO KNOW FROM THE MEETING ROOM USE RULES:
NO TECHNICAL SUPPORT IS AVAILABLE. There is an in-wall HDMI portal for you to connect to our television monitor or projector. An HDMI-to-HDMI cable and an audio cable are available but no other connection cables or extension cords are provided. Users must bring any cables or extension cords necessary to connect their laptop to the monitors or projector as outlined in the Room Use Rules. If you are unfamiliar with the operation of your equipment, please arrange to come test it several days in advance. Alternately you can bring your own projector and bypass the need to connect to our system.
PARKING IS LIMITED TO 24 SPACES. Please provide the Parking Map to your attendees prior to the event and encourage carpooling if you might exceed this limit.
PUD staff other than the Meeting Room coordinator are not available to assist with setup or support. The Meeting Room coordinator’s phone number is listed below and is the number to call when you are here for assistance during the times that you have reserved the room. The Customer Service Representatives are busy assisting customers conducting PUD business and are not available for meeting room issues.
Descriptions of the rooms are listed below. Complete details are available in the Public Meeting Room Use Rules above. Click on the images below to view larger size.
The Lake Crescent Boardroom has a capacity of approximately 50. Amenities include a projection wall, whiteboard, kitchen facility with small under-counter refrigerator, coffee maker, and sink in order that light refreshment trays, catering, or beverages may be brought in. There is an HDMI input with HDMI-to-HDMI cable, as well as an audio cable that may be utilized to connect a laptop to the television monitor or projector. Users may also bring their own laptop and projector and view presentations on the projection wall. No other connection cables, extension cords, or audio/video assistance is provided. Wi-fi is available. 50 chairs and 8 rectangular tables are available for this room.
The Neah Bay Meeting Room seats up to 10 and has 1 rectangular conference table. Food and beverages may be brought in to be consumed in this room.
You can view the meeting room calendars below to check availability prior to submitting a request. Shaded dates are unavailable. Note that the information shown is updated frequently but is subject to change and a room may be booked by staff before your request is received. In consideration of other potential users of the facility, cancellations should be made at least 48 hours prior to the scheduled event. Violation of the rules, creation of a disturbance, or willful damage will cause cancellation of privileges for future use.
If you have any questions about meeting rooms after reading the documents on this page, contact Teresa Lyn or call 360-565-3244.